Tips
Are Your Meetings Productive?
Only 22% of participants rate their meetings as extremely productive*. To make the most of your next meeting:
- Establish goals
- Control interruptions
- Manage time well
Meeting Tips
Before the Meeting
When planning your meeting, consider the following:
- Purpose
- Goal
- Best medium: in-person, video, audio or Net Conferencing
- Some participants might be unable to attend. Set-up an Instant Replay Plus number so they can listen at their convenience
Distribute the following:
- Agenda and goals
- Participant list
- Date, time and location
- For audioconferences, the phone number and passcode
During the Meeting
The first few minutes are the most important, so remember the following: Conduct a roll call. With Verizon Business Conferencing, the conference coordinator can do it for you.
Be more effective in what you say by:
- Varying the tone of your voice
- Speaking clearly and avoiding background noise
If you are acting as the leader:
- Stick to the agenda
- Control interruptions
- Anticipate problems and be prepared with solutions
- Stay enthusiastic
For assistance during your audioconference, press *0
After the Meeting
Maximize productivity by:
- Distributing minutes, the Instant Replay Plus recording number, and other pertinent material
*Meetings in America: A 1998 study of trends, costs, and attitudes toward business travel, teleconferencing, and their impact on productivity conducted by NFO InfoCom, a division of NFO Worldwide, Inc. among 1,336 meeting-goers.
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